Guideline

PrintOnline provides two options to produce a quotation. A “manual” or a pre-loaded “costs quote”. The pre-loaded “costs quote” is set with a number of items you produce or broker. So with a click of a serious of buttons and a few seconds of your time you have produced a quotation ready to be emailed to your client. While the manual quotation, allows for the flexibility of changing or adapting a more detailed/personalized job.

Estimate more accurately

• Present your estimates more professionally
• Calculate up to 6 quantities simultaneously
• Store your estimates for future reference
• Respond to your clients needs quicker
• You are aware of the profits before starting the job
• Free staff’s time, so they can concentrate on customer service/business development
• Create a database of contacts for you to market in the future.

Production planning
Generate finite-capacity production plans and schedules constrained by resource capacities, personnel availability, material availability and lead times.
A constrained production plan that can easily be shared across the company allows:

• Reduction of the work in progress and inventory
• Improve the resource utilization
• Improve on-time delivery of customer orders
• Enhanced responsiveness to demand and supply changes
• Improve the planner’s productivity

Order Processing
PrintOnline allows you to produce an order through the Manual or the Costs estimate or to simply bypass the estimate and produce the order immediately.

Once generated the information entered for this order will produce a “Job Order” and “Invoice”. Saving time on duplications and reducing the potential for error. Should the client place the same order weeks or months later you can clone the original and any related purchase orders if you wish and process this order within seconds.

Outsourcing Jobs

Not producing a job in-house?
Printlogic allows you to outsource jobs to your suppliers for quotation. Using your estimate you simply outsource the items you won’t be producing in-house and choose the suppliers you’d like to receive a quotations from.

Keep on top of your costs and profits for each job
Reduce time spent ringing around your suppliers waiting for prices
Present your company more professionally
Store prices from your suppliers for future reference
Allows for accounts to process purchase invoices quickly and more accurately
Ensure you are getting the best value for money

Purchase Orders

Ever found yourself waiting for materials or an outsourced job to arrive only to find your supplier hasn’t processed it. Take the doubt out of things and place the order through PrintOnline.

Raise a purchase order for outsourcing a job or for materials to complete one
Reduces the potential for error and email your purchase order clearly stating your requirements and time a job has to be completed by
Allows for your accounts to process purchase orders more promptly, ensuring your costs remain at the figure you initially agreed
Store prices from suppliers that you can refer to easily and search as required.

Stock Control

Printlogic has a sophisticated stock management system, allowing you to keep track of stock, record & monitor locations/movements, record stock values.
Allows for floor data collection, job timing.
This is normally a system in itself, but we here at Printlogic include stock control into our system at no extra cost.

Accounts

Printlogic provides you with a fully integrated book-keeping system. That allows you to successfully run your accounts and produce reports and vat returns. If you are presently using an accounts package Printlogic will export to all major accounts packages (Sage, Opera, and QuickBooks to name a few).

• Produce Invoice/Credit Notes
• Debtors Payments
• Debtors reports –Debt collection
• Purchase Invoices/Credit Notes
• Creditors Payments
• Monthly Statements
• VAT Returns
• Export to all major accounts packages.

Customer Services

PrintOnline provides a series of activities designed to enhance the level of customer satisfaction. One of these is the diary system, designed so you remember to keep in touch with your clients, whether it’s a reminder to chase a quotation, or a reminder to call re debt collection.

Set a reminder for a time and day to contact your client
View previous notes relating to this customer or conversation
View notes the accounts department made relating to invoices due for payment
Link with marketing letters sent previously.